Shop billing guide
Hinglish me padho →Stationery and Book Shop Billing: Nil-GST and 18% Items on One Clean Bill
Notebooks at nil GST, pens at 18%, a school’s list of two hundred kits, and a June rush that decides the whole year.
- Free plan to start
- Works without internet
- 10,000+ bills made on Bilzy
Photo: Jelleke Vanooteghem · Unsplash
The short answer
A stationery shop sells nil-rated notebooks and pencils beside pens and other stationery at 18% GST, often on the same bill. In Bilzy, save each item’s rate once — including 0% items — and every bill works out the tax line by line. Scan barcodes on branded goods, make quotations for schools and offices and turn them into bills, and keep credit accounts for institutions. Bilzy runs on Android and Windows from ₹999 a year, with a free plan.
Since 22 September 2025, exercise books, notebooks, pencils, sharpeners, erasers and crayons carry no GST, while pens and most other stationery stay at 18%.
- GST
- 0% and 18% on one bill
- Big orders
- Quotation to bill
- Credit
- Accounts for institutions
- Price
- Free plan · ₹999 a year
June decides a stationery shop’s year. Be ready in May.
A school’s order is two hundred bills of work. Do it once.
Small items, small margins — so no item can go uncounted.
GST on stationery and books, as it stands now
| Item | GST |
|---|---|
| Exercise books and notebooks | 0% |
| Pencils, sharpeners, crayons and pastels | 0% |
| Erasers | 0% |
| Printed books | 0% |
| Pens | 18% |
| Most other stationery | 18% |
Rates as they stand after the GST Council changes that took effect on 22 September 2025. The rate follows the exact HSN code and, for some goods, the price — check yours on cbic-gst.gov.in before you bill.
How to bill a stationery shop on Bilzy
- 1
Import your items
Bring your list in from Excel with the name, barcode, price and GST, choosing which column is which.
- 2
Set 0% where it applies
Mark notebooks, pencils, erasers and printed books at 0%. Bills then show them apart from 18% items without any work at the counter.
- 3
Bill by barcode
Scan branded goods and search the rest by name. Sell single pens out of a box when a customer wants one.
- 4
Quote the school’s list
For a school or an office, make a quotation with the full list and quantities. When they confirm, turn it into the bill.
- 5
Keep institution accounts
Add the school or office as a party with its GSTIN. Unpaid bills go on its account.
- 6
Collect and send statements
Collect bill by bill, and send a statement before the institution closes its accounts.
Getting ready for the school season
- 1
April
Read last June’s sales and the low-stock list.
- 2
May
Order stock; enter purchase bills as they arrive.
- 3
Early June
Quotations out to schools; kits packed.
- 4
The rush
Fast billing at the counter by barcode.
- 5
July
Collect institution dues; clear leftovers with schemes.
A stationery shop on Bilzy
Your stationery shop
- GST
- 0% and 18% on one bill
- Rate saved per item
- HSN codes found
- Counter
- Barcode billing
- Single pens from a box
- Cash, UPI or both
- Orders
- Quotation for schools
- Turned into the bill
- Delivery challan
- Accounts
- Schools and offices
- Bill-wise collection
- Statements
- Stock
- Low-stock list
- Supplier bills
- Schemes on old stock
- Staff
- Logins for helpers
- Only screens you allow
- Profit stays private
Every first notebook and every exam paper in town passes through a stationery counter. Run that counter well.
Tips for the season
Keep school lists ready
Make each school’s class list into a quotation before parents start arriving.
Code the small things
Erasers and sharpeners get lost first. A barcode or a short name keeps them counted.
Watch the 0% and 18% items
A notebook billed at 18% overcharges the customer; a pen at 0% short-pays the tax.
Collect before term ends
Institutions close accounts at the end of term. Send statements a week before.
Clear last year’s designs
Put a scheme on old designs before the new ones arrive.
What it costs to start, side by side
Listed prices for one counter, read off each seller's own page or the marketplace that sells it. Compare what you get for the money, on your own counter.
| Software | Plan | Listed price | Where it is listed |
|---|---|---|---|
| Bilzy | Windows counter, every feature | ₹999 a year · phone + Windows ₹1,299 a year · free plan to start | bilzy.in |
| Vyapar | Desktop plan | about ₹3,400 a year; mobile app free to download | techjockey.com listing |
| Zoho Books | Standard (3 users) | ₹749 a month, billed yearly; free plan up to ₹25 lakh revenue | zoho.com |
| TallyPrime | Silver (single user) | ₹22,500 + GST one-time, then about ₹4,500 a year for TSS; or ₹750 a month rental | erpresearch.com |
Prices as listed on 14 September 2026, before GST where the seller quotes them that way. They change — confirm on each seller's own site. Vyapar, Zoho Books, TallyPrime and Marg ERP are trademarks of their owners; Bilzy is not connected with them.
What Bilzy costs
One price with every feature on it. No per-bill charge, no AMC, no extra charge for staff logins.
Free
₹0to start
Try billing on your own counter first. No card.
Windows
₹999a year
Every feature on the counter PC. Or ₹99 a month.
Phone + Windows
₹1,299a year
One account on the counter PC and your phone.
Questions shopkeepers ask
What is the GST on notebooks and pens?
Since 22 September 2025, exercise books, notebooks, pencils, sharpeners, erasers and crayons carry 0% GST. Pens carry 18%. Check the HSN of your exact goods.
Can one bill have 0% and 18% items?
Yes. Each item keeps its own rate, and the bill works out the tax line by line.
How do I bill a school’s order?
Make a quotation with the school’s list. When it is confirmed, turn it into the bill, and send a delivery challan with the goods if you deliver.
Is Bilzy only for small shops?
No. It is priced so a small shop can afford it, and built for a busy one: staff logins with roles, stock in more than one godown, wholesale rates and credit limits, GSTR-1 and GSTR-3B files, and billing that keeps going when the internet does not. The low price is how it is sold — one yearly plan, bought online, with no AMC — not a smaller product.
Does Bilzy work without internet?
Yes. Bills are made and saved on the phone or the PC, and go up to your account when the connection comes back.
Can I use it on my phone and my computer together?
Yes, on one account. Items, parties and bills are the same on both, and stock is moved by the server so two counters cannot sell the same last piece. Phone + Windows is ₹1,299 a year.
Can my staff bill without seeing my profit?
Yes. Each staff login gets only the screens you tick. Purchase cost and profit are their own permission.
Make your next stationery & book shop bill on Bilzy.
Install it on the counter PC or your phone and bill your first customer today. Help on the phone or WhatsApp: 9387029304.
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Published 15 September 2026 by Bilzy. Cover photo by Jelleke Vanooteghem on Unsplash, used under the Unsplash licence; the people and places in it are not connected with Bilzy.