Shop billing guide
Hinglish me padho →Hardware and Paint Shop Billing: Thousands of Items, Loose Pieces and Contractor Credit
Screws by the piece and by the box, paint by the tin, a plumber on credit, and a rack nobody remembers — a hardware counter is the hardest counter in the market.
- Free plan to start
- Works without internet
- 10,000+ bills made on Bilzy
Photo: Darien Attridge · Unsplash
The short answer
A hardware or paint shop needs billing that finds one item among thousands in two keystrokes, sells a box or a single piece out of it, knows which rack it sits on, and keeps credit for contractors and plumbers. Bilzy does this on Windows and Android: import your whole list from Excel, set how many pieces are in a box so you can sell loose, record each item’s rack, and keep a running account with a credit limit for every contractor. It costs ₹999 a year.
Paints, sanitary ware, hand tools and cement all carry 18% GST, so most of the shop bills at one rate — and Bilzy helps you find the right HSN code for each item.
- Items
- Thousands, from Excel
- Sell by
- Box or piece
- Credit
- Limit per contractor
- Price
- Free plan · ₹999 a year
Ten thousand items. One search box. Two letters.
A contractor’s credit is a relationship. Keep it on paper you can show him.
Sell the box. Sell the piece. Know what is left of both.
How to set up a hardware shop on Bilzy
- 1
Import your item list
Bring items in from an Excel sheet and choose which column is the name, the price, the GST and the HSN. No typing thousands of lines.
- 2
Set boxes and pieces
For screws, hinges and fittings, set how many pieces are in a box. The counter can then sell 2 boxes and 3 pieces on one line.
- 3
Write the rack on each item
Put a rack or shelf number on each item. The Racks screen lists what sits where, and what is on no rack at all.
- 4
Add contractors as parties
Make an account for each contractor, plumber and electrician, with a credit limit.
- 5
Bill at the counter
Type two letters, pick the item, enter the quantity in boxes or pieces, and finish the bill.
- 6
Quote the site orders
For a site order, make a quotation. When it is confirmed, turn it into the bill and send a delivery challan with the goods.
- 7
Collect bill by bill
When a contractor pays, settle particular bills or take a lump sum, and send him a statement.
GST on common hardware and paint items
| Item | GST |
|---|---|
| Paints and varnishes | 18% |
| Sanitary ware | 18% |
| Hand tools — pliers, spanners, saws, files | 18% |
| Cement | 18% (was 28% before 22 September 2025) |
Rates as they stand after the GST Council changes that took effect on 22 September 2025. The rate follows the exact HSN code and, for some goods, the price — check yours on cbic-gst.gov.in before you bill.
A contractor’s order, start to finish
- 1
Enquiry
Items and quantities for the site.
- 2
Quotation
Prices agreed in writing.
- 3
Bill
The quotation becomes the bill; stock goes down.
- 4
Challan
Goods leave with a delivery challan and the vehicle number.
- 5
Collection
Paid bill by bill against his account.
A hardware shop on Bilzy
Your hardware shop on Bilzy
- Items
- Thousands from Excel
- HSN codes found
- Two-letter search
- Units
- Box and piece
- Loose pieces from a box
- Stock kept in one unit
- Places
- A rack for every item
- Racks screen
- Godowns for bulk
- Contractors
- An account for each
- Credit limit
- Statement to send
- Orders
- Quotation first
- Bill from the quotation
- Delivery challan
- Buying
- Supplier bill entry
- Bill read from a photo
- What you owe suppliers
Hardware counter habits that save hours
Name items the way customers ask
“Hinge 4 inch SS” is found faster than a code nobody says out loud.
A rack on every item
A new helper finds the shelf without asking you, even on his first day.
A credit limit for every contractor
The warning comes before the dues become a problem, not after.
Statements every month
A contractor who sees a clear statement pays faster and argues less.
Count the busy racks first
Fasteners and fittings move fastest and go missing most. Count them often.
Keep bulk in the godown
Pipes and cement bags stay in the godown; move stock to the shop as it is needed.
A customer in a hardware shop is never buying a screw. He is finishing a job. Help him finish it faster.
What it costs to start, side by side
Listed prices for one counter, read off each seller's own page or the marketplace that sells it. Compare what you get for the money, on your own counter.
| Software | Plan | Listed price | Where it is listed |
|---|---|---|---|
| Bilzy | Windows counter, every feature | ₹999 a year · phone + Windows ₹1,299 a year · free plan to start | bilzy.in |
| Vyapar | Desktop plan | about ₹3,400 a year; mobile app free to download | techjockey.com listing |
| Zoho Books | Standard (3 users) | ₹749 a month, billed yearly; free plan up to ₹25 lakh revenue | zoho.com |
| TallyPrime | Silver (single user) | ₹22,500 + GST one-time, then about ₹4,500 a year for TSS; or ₹750 a month rental | erpresearch.com |
Prices as listed on 14 September 2026, before GST where the seller quotes them that way. They change — confirm on each seller's own site. Vyapar, Zoho Books, TallyPrime and Marg ERP are trademarks of their owners; Bilzy is not connected with them.
What Bilzy costs
One price with every feature on it. No per-bill charge, no AMC, no extra charge for staff logins.
Free
₹0to start
Try billing on your own counter first. No card.
Windows
₹999a year
Every feature on the counter PC. Or ₹99 a month.
Phone + Windows
₹1,299a year
One account on the counter PC and your phone.
Questions shopkeepers ask
Can Bilzy handle ten thousand items?
Yes. Import them from Excel in one go, choosing which column is which, and find any item at the counter by typing part of its name.
Can I sell a single piece out of a box?
Yes. Set how many pieces are in a box. The counter takes quantities like 2 boxes and 3 pieces, and stock stays right.
How do I manage contractor credit?
Add each contractor as a party with a credit limit. Unpaid bills go on his account; collect bill by bill or as a lump sum, and send him a statement.
Is Bilzy only for small shops?
No. It is priced so a small shop can afford it, and built for a busy one: staff logins with roles, stock in more than one godown, wholesale rates and credit limits, GSTR-1 and GSTR-3B files, and billing that keeps going when the internet does not. The low price is how it is sold — one yearly plan, bought online, with no AMC — not a smaller product.
Does Bilzy work without internet?
Yes. Bills are made and saved on the phone or the PC, and go up to your account when the connection comes back.
Can I use it on my phone and my computer together?
Yes, on one account. Items, parties and bills are the same on both, and stock is moved by the server so two counters cannot sell the same last piece. Phone + Windows is ₹1,299 a year.
Can my staff bill without seeing my profit?
Yes. Each staff login gets only the screens you tick. Purchase cost and profit are their own permission.
Make your next hardware & paint shop bill on Bilzy.
Install it on the counter PC or your phone and bill your first customer today. Help on the phone or WhatsApp: 9387029304.
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Published 15 September 2026 by Bilzy. Cover photo by Darien Attridge on Unsplash, used under the Unsplash licence; the people and places in it are not connected with Bilzy.