Shop billing guide
Hinglish me padho →Electronics and Appliance Shop Billing: Serial Numbers, Warranties and Deliveries, Sorted
An AC sold in April, delivered in May, and back with a complaint in August. Serial number, warranty date and delivery challan should be one search away.
- Free plan to start
- Works without internet
- 10,000+ bills made on Bilzy
Photo: Asad Kareem musa · Unsplash
The short answer
An electronics or appliance shop needs each unit’s serial number on the purchase and on the bill, the warranty end date printed for the customer, and a delivery challan for goods that leave on a vehicle. Bilzy does all of this: serial numbers on purchase and sale, warranty months and end date on the bill, a printable warranty card, a claims register, quotations for big orders and delivery challans made from the bill. It runs on Windows and Android, from ₹999 a year.
Since the GST changes of 22 September 2025, TVs above 32 inches, air conditioners and dishwashers carry 18% instead of 28%, so most of an appliance shop now bills at one rate.
- Serials
- On purchase and bill
- Warranty
- Card, end date, claims
- Delivery
- Challan from the bill
- Price
- Free plan · ₹999 a year
A serial number on the bill is a promise you can keep.
Big-ticket sales deserve a paper trail as good as the product.
Sold, delivered, installed — and remembered.
How to bill an appliance on Bilzy
- 1
Turn on serial numbers and warranty
In item settings, switch on serial numbers and warranty for your appliances.
- 2
Give each item its warranty
Set the usual warranty months on each item, so every bill fills them in without anyone remembering.
- 3
Enter purchases with serial numbers
Scan or type the serial number of each unit from the supplier’s bill.
- 4
Quote the big orders
For an office or a builder buying ten units, make a quotation. When they agree, turn it into the bill.
- 5
Bill the exact unit
Scan or type the serial number. That unit goes on the bill, with the date its warranty ends.
- 6
Make the delivery challan
From the saved bill, make a challan with the delivery address, the vehicle number and the reason — with or without prices, in one or three copies.
- 7
Hand over the warranty card
Print a warranty card with the serial number and the valid-till date for the customer.
GST on common electronics and appliances
| Product | GST | Note |
|---|---|---|
| Televisions above 32 inches | 18% | Was 28% before 22 September 2025 |
| Air conditioners | 18% | Was 28% |
| Dishwashers | 18% | Was 28% |
| Refrigerators and washing machines | 18% | — |
| Mobile phones | 18% | — |
| Installation and repair work | 18% | A service |
Rates as they stand after the GST Council changes that took effect on 22 September 2025. The rate follows the exact HSN code and, for some goods, the price — check yours on cbic-gst.gov.in before you bill.
From the supplier to the customer’s wall
- 1
Purchased
Each unit entered with its serial number.
- 2
Quoted
A quotation for the customer or the builder.
- 3
Billed
The quotation becomes the bill; serial and warranty print.
- 4
Delivered
A challan goes with the goods, with the vehicle number.
- 5
Serviced
A claim opened against the serial if it comes back.
An electronics shop on Bilzy
Your electronics shop on Bilzy
- Serials
- On every purchase
- On every bill
- Trace any unit
- Warranty
- Months on the item
- End date on the bill
- Card for the customer
- Claims
- Claim register
- Repair, replace or refund
- Cost on record
- Selling
- Quotation first
- Turned into the bill
- Advance when paid
- Delivery
- Challan from the bill
- Vehicle and address
- One or three copies
- Money
- Cash, UPI or card
- Dues on account
- Credit limit per party
Warranty claims without the argument
Most arguments at an electronics counter are about dates: when it was bought, when the warranty ends, whether it was already repaired once. A register settles them in seconds.
In Bilzy a claim is opened against the unit’s serial number, with the problem, and moves from open to in progress to resolved. Record whether it was repaired, replaced or refunded, what the repair cost and what the customer paid. Over a year, the register also shows which products bring the most trouble.
- Find any unit by its serial number or IMEI
- See the purchase, the sale and every claim together
- See which warranties end in the next 30 days
The sale ends at the counter. The relationship starts with the first service call.
Five things an appliance shop should never skip
A serial number on every bill
Without it you cannot prove which unit you sold.
A challan with every delivery
The driver, the gate and the customer look at the same paper.
A card with every warranty
It brings the customer back to you, not to a stranger with a screwdriver.
Quotations in writing
Big orders change. A written quotation keeps the price you agreed.
A look at warranties ending soon
A call before a warranty ends can become a service visit or an upgrade sale.
What it costs to start, side by side
Listed prices for one counter, read off each seller's own page or the marketplace that sells it. Compare what you get for the money, on your own counter.
| Software | Plan | Listed price | Where it is listed |
|---|---|---|---|
| Bilzy | Windows counter, every feature | ₹999 a year · phone + Windows ₹1,299 a year · free plan to start | bilzy.in |
| Vyapar | Desktop plan | about ₹3,400 a year; mobile app free to download | techjockey.com listing |
| Zoho Books | Standard (3 users) | ₹749 a month, billed yearly; free plan up to ₹25 lakh revenue | zoho.com |
| TallyPrime | Silver (single user) | ₹22,500 + GST one-time, then about ₹4,500 a year for TSS; or ₹750 a month rental | erpresearch.com |
Prices as listed on 14 September 2026, before GST where the seller quotes them that way. They change — confirm on each seller's own site. Vyapar, Zoho Books, TallyPrime and Marg ERP are trademarks of their owners; Bilzy is not connected with them.
What Bilzy costs
One price with every feature on it. No per-bill charge, no AMC, no extra charge for staff logins.
Free
₹0to start
Try billing on your own counter first. No card.
Windows
₹999a year
Every feature on the counter PC. Or ₹99 a month.
Phone + Windows
₹1,299a year
One account on the counter PC and your phone.
Questions shopkeepers ask
Can Bilzy track serial numbers for appliances?
Yes. Serial numbers go on the purchase and on the bill, and searching a serial number shows where the unit came from, who bought it and any claims against it.
Can I make a delivery challan?
Yes. From a saved bill, make a delivery challan with the address, vehicle number and reason, with or without prices, in one or three copies.
What is the GST on ACs and TVs now?
Air conditioners and TVs above 32 inches carry 18% GST since 22 September 2025, down from 28%. Check the HSN of your exact product.
Is Bilzy only for small shops?
No. It is priced so a small shop can afford it, and built for a busy one: staff logins with roles, stock in more than one godown, wholesale rates and credit limits, GSTR-1 and GSTR-3B files, and billing that keeps going when the internet does not. The low price is how it is sold — one yearly plan, bought online, with no AMC — not a smaller product.
Does Bilzy work without internet?
Yes. Bills are made and saved on the phone or the PC, and go up to your account when the connection comes back.
Can I use it on my phone and my computer together?
Yes, on one account. Items, parties and bills are the same on both, and stock is moved by the server so two counters cannot sell the same last piece. Phone + Windows is ₹1,299 a year.
Can my staff bill without seeing my profit?
Yes. Each staff login gets only the screens you tick. Purchase cost and profit are their own permission.
Make your next electronics & appliances shop bill on Bilzy.
Install it on the counter PC or your phone and bill your first customer today. Help on the phone or WhatsApp: 9387029304.
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Published 15 September 2026 by Bilzy. Cover photo by Asad Kareem musa on Unsplash, used under the Unsplash licence; the people and places in it are not connected with Bilzy.