Shop billing guide
Hinglish me padho →Auto Parts Shop Billing: Part Numbers, Racks and Garage Credit Without the Chaos
A mechanic calls for a clutch plate by part number, the rack is somewhere at the back, and his garage already owes you for last week.
- Free plan to start
- Works without internet
- 10,000+ bills made on Bilzy
Photo: Zoshua Colah · Unsplash
The short answer
An auto parts shop needs to find a part by its part number or name in seconds, know which rack it sits on, and keep credit for garages and mechanics. In Bilzy, keep the part number in the item’s name or as its barcode, record the rack, keep bulk stock in a godown, and run an account with a credit limit for every garage. Supplier bills can be read from a photo or PDF instead of typed. Parts carry 18% GST since September 2025. Bilzy runs on Windows and Android from ₹999 a year.
Two thousand small parts across forty racks is a memory test no counter should have to sit. Let the Racks screen remember it.
- Find by
- Part number or name
- Places
- Racks and godowns
- Credit
- Garage accounts
- GST
- 18% on parts
The right part, found in seconds, is a mechanic who calls you again tomorrow.
A garage’s credit is your working capital. Keep a limit on it.
Parts are small. The losses from not counting them are not.
How to set up an auto parts shop on Bilzy
- 1
Import the parts list
Bring parts in from the supplier’s Excel or your old software, choosing which column is the name, the part number, the price and the GST.
- 2
Make part numbers findable
Keep the part number in the item name or as its barcode, so a mechanic’s call is answered by typing or scanning it.
- 3
Record the rack
Put the rack on every part. The Racks screen shows what sits where, and which parts have no rack yet.
- 4
Keep bulk in the godown
Tyres, batteries and oil can sit in the godown; move stock to the shop with a transfer.
- 5
Open garage accounts
Add each garage and mechanic as a party with a credit limit.
- 6
Read supplier bills from a photo
Take a photo or pick the PDF of the supplier’s bill and let Bilzy read the lines. Check them and save.
- 7
Bill and collect
Bill to the garage’s account, collect bill by bill, and send a statement.
GST in an auto parts shop
| Item or service | GST |
|---|---|
| Parts and accessories of motor vehicles | 18% — many parts were at 28% before 22 September 2025 |
| Repair and service work | 18% |
Rates as they stand after the GST Council changes that took effect on 22 September 2025. The rate follows the exact HSN code and, for some goods, the price — check yours on cbic-gst.gov.in before you bill.
A part’s journey through your shop
- 1
Supplier bill
Read from a photo, checked and saved.
- 2
Racked
Put on its rack, and the rack recorded.
- 3
Asked for
Found by part number or name.
- 4
Billed
To the garage’s account, or paid at the counter.
- 5
Reordered
Shows on the low-stock list.
An auto parts shop on Bilzy
Your parts shop on Bilzy
- Parts
- Import from Excel
- Part number findable
- Barcode labels
- Racks
- A rack on every part
- Racks screen
- Parts with no rack
- Godown
- Bulk stock apart
- Transfers that move stock
- Stock by place
- Garages
- An account for each
- Credit limit
- Statements
- Buying
- Bill read from a photo
- What you owe suppliers
- Low-stock list
- Counter
- Cash, UPI or card
- Quotations for jobs
- WhatsApp or print
A mechanic’s time is money. Every minute your counter saves him is a reason to call you first.
Parts counter habits
One naming pattern
Part, model, then size — the same order on every item makes search predictable.
Label the racks
A rack number on the shelf and on the item means anyone can find the part.
Count fast movers monthly
Filters, plugs and bulbs move fast and go missing. Count them every month.
A limit for every garage
A credit limit set on day one saves a hard conversation later.
Read long bills from a photo
Typing a fifty-line supplier bill takes an hour. Reading it from a photo and checking it is far quicker.
What it costs to start, side by side
Listed prices for one counter, read off each seller's own page or the marketplace that sells it. Compare what you get for the money, on your own counter.
| Software | Plan | Listed price | Where it is listed |
|---|---|---|---|
| Bilzy | Windows counter, every feature | ₹999 a year · phone + Windows ₹1,299 a year · free plan to start | bilzy.in |
| Vyapar | Desktop plan | about ₹3,400 a year; mobile app free to download | techjockey.com listing |
| Zoho Books | Standard (3 users) | ₹749 a month, billed yearly; free plan up to ₹25 lakh revenue | zoho.com |
| TallyPrime | Silver (single user) | ₹22,500 + GST one-time, then about ₹4,500 a year for TSS; or ₹750 a month rental | erpresearch.com |
Prices as listed on 14 September 2026, before GST where the seller quotes them that way. They change — confirm on each seller's own site. Vyapar, Zoho Books, TallyPrime and Marg ERP are trademarks of their owners; Bilzy is not connected with them.
What Bilzy costs
One price with every feature on it. No per-bill charge, no AMC, no extra charge for staff logins.
Free
₹0to start
Try billing on your own counter first. No card.
Windows
₹999a year
Every feature on the counter PC. Or ₹99 a month.
Phone + Windows
₹1,299a year
One account on the counter PC and your phone.
Questions shopkeepers ask
Can I search parts by part number?
Yes. Keep the part number in the item name or as its barcode, and type or scan it at the counter.
Can Bilzy read a supplier bill from a photo?
Yes. Take a photo or pick a PDF of the supplier’s bill; Bilzy reads the lines into the purchase for you to check and save.
What is the GST on auto parts now?
Parts and accessories of motor vehicles carry 18% GST since 22 September 2025; many were at 28% before. Check the HSN of each part.
Is Bilzy only for small shops?
No. It is priced so a small shop can afford it, and built for a busy one: staff logins with roles, stock in more than one godown, wholesale rates and credit limits, GSTR-1 and GSTR-3B files, and billing that keeps going when the internet does not. The low price is how it is sold — one yearly plan, bought online, with no AMC — not a smaller product.
Does Bilzy work without internet?
Yes. Bills are made and saved on the phone or the PC, and go up to your account when the connection comes back.
Can I use it on my phone and my computer together?
Yes, on one account. Items, parties and bills are the same on both, and stock is moved by the server so two counters cannot sell the same last piece. Phone + Windows is ₹1,299 a year.
Can my staff bill without seeing my profit?
Yes. Each staff login gets only the screens you tick. Purchase cost and profit are their own permission.
Make your next auto parts shop bill on Bilzy.
Install it on the counter PC or your phone and bill your first customer today. Help on the phone or WhatsApp: 9387029304.
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Published 15 September 2026 by Bilzy. Cover photo by Zoshua Colah on Unsplash, used under the Unsplash licence; the people and places in it are not connected with Bilzy.