Pharmacy billing guide
Hinglish me padho →Pharma Distributor Billing: Trade Rates, Firm Parties and Expiry Returns Done Right
Forty chemists on credit, a company scheme of ten plus one, a buyer’s drug licence to print, and a carton of expired stock coming back every month.
No installing? Open it in your browser.
- From ₹699 a year
- Works without internet
- over 3 lakh medicines built in
The short answer
A pharma distributor bills chemists at a trade rate, prints the buyer’s drug licence and GSTIN, passes on company schemes, and takes back expired stock. Bilzy Pharmacy does this: a trade rate (PTR) on each batch for firm buyers, firm parties with their licence and GSTIN on the bill, schemes and free goods worked into the cost, expiry and breakage returns as credit notes to chemists and debit notes to companies, salesman commission and GSTR-1 files. It runs on Windows, Android and a browser from ₹699 a year.
Outstanding is collected bill by bill, and every chemist can be sent a clear statement.
- Rates
- Trade rate per batch
- Buyers
- Firms with licence and GSTIN
- Returns
- Credit and debit notes
- GST
- GSTR-1 and 3B files
In distribution, margin is made on the rate and lost on the returns. Watch both.
Every chemist you supply runs a counter that depends on your bill being right.
Expired stock is not waste. It is a debit note waiting to be raised.
The distributor’s cycle
- 1
Company purchase
Batch, expiry, scheme and free goods into stock.
- 2
Firm order
A chemist’s order billed at the trade rate.
- 3
Delivered
Buyer’s licence and GSTIN on the bill; e-way bill number when needed.
- 4
Collected
Outstanding settled bill by bill.
- 5
Returns
Expiry back as a credit note, on to the company as a debit note.
How to bill a chemist on Bilzy Pharmacy
- 1
Switch on trade rates
Turn on the trade rate, so each batch can carry what a firm pays — the PTR — beside its MRP.
- 2
Add chemists as firms
Make each chemist a firm party with GSTIN, drug licence number and address.
- 3
Enter company purchases
Enter each purchase with batch, expiry, scheme and free goods. The real cost per unit is worked out with the scheme in it.
- 4
Bill the firm
Pick the firm; the lines take the trade rate. The buyer’s drug licence and GSTIN print on the bill.
- 5
Add the transport details
Put the e-way bill number on the bill when a consignment needs one.
- 6
Collect outstanding
Settle payments bill by bill and send the chemist a statement.
- 7
Take expiry returns
Take expired or broken stock back from the chemist as a credit note, and return it to the company as a debit note.
A retail counter and a distributor, on the same software
| Retail counter | Distributor | |
|---|---|---|
| Rate | MRP less discount | Trade rate (PTR) per batch |
| Buyer | A patient | A firm with GSTIN and drug licence |
| The bill shows | Doctor and patient for H1 medicines | The buyer’s drug licence and GSTIN |
| Payment | At the counter | Outstanding, collected bill by bill |
| Returns | Now and then | Expiry and breakage, every month |
Scheme maths: why the printed rate misleads
Two companies’ stockists quote for the same medicine. The cheaper one on paper is the dearer one in the box.
| Supplier A | Supplier B | |
|---|---|---|
| Rate quoted | ₹100 | ₹85 |
| Trade discount | 20% | None |
| Scheme | 10 + 1 free | None |
| Paid for 11 units | ₹800 | ₹935 |
| Real cost of one unit | ₹72.73 | ₹85.00 |
Bilzy Pharmacy’s reorder list compares what one unit actually cost from each supplier, with discounts and free goods worked in.
A pharma distributor on Bilzy Pharmacy
Your distribution
- Rates
- Trade rate per batch
- MRP beside it
- Firms get their rate
- Firms
- GSTIN and drug licence
- Printed on the bill
- Statements
- Buying
- Scheme and free goods
- Real cost per unit
- Own purchase numbers
- Returns
- Credit note to chemist
- Debit note to company
- Return rate you choose
- Team
- Salesman commission
- Staff logins
- Only screens allowed
- GST
- B2B bills
- GSTR-1 and 3B files
- Tally export
Chemists remember the distributor who delivered on time and billed without a mistake.
What it costs to start, side by side
Listed prices for one counter, read off each seller's own page or the marketplace that sells it. Compare what you get for the money, on your own counter.
| Software | Plan | Listed price | Where it is listed |
|---|---|---|---|
| Bilzy Pharmacy | Windows counter, every feature | ₹699 a year · PC + phone ₹999 a year · ₹2,699 for three years | bilzy.in |
| Marg ERP 9+ | Pharmacy editions (Basic to Gold) | one-time licence listed from about ₹5,500 to ₹26,000 + GST, plus yearly support | softwaresuggest.com and dealer listings |
| TallyPrime | Silver (single user) | ₹22,500 + GST one-time, then about ₹4,500 a year for TSS | erpresearch.com |
Prices as listed on 14 September 2026, before GST where the seller quotes them that way. They change — confirm on each seller's own site. Vyapar, Zoho Books, TallyPrime and Marg ERP are trademarks of their owners; Bilzy is not connected with them.
What Bilzy costs
One price with every feature on it. No per-bill charge, no AMC, no extra charge for staff logins.
Windows counter
₹699a year
Every feature on the counter PC.
Counter PC + phone
₹999a year
The same shop on the PC and the owner’s phone.
Three years, PC + phone
₹2,699once
About ₹75 a month, paid one time.
Phone app only
₹499a year
Billing, stock and dues from the phone.
Questions shopkeepers ask
Can Bilzy Pharmacy bill at trade rates?
Yes. Each batch can carry a trade rate beside its MRP, and bills to firm parties take the trade rate.
Can the buyer’s drug licence print on the bill?
Yes. Save the chemist’s drug licence number on the firm and switch on printing the buyer’s licence on the bill.
How are expiry returns handled?
Take the expired stock back from the chemist as a credit note, and return it to the company as a debit note. A purchase return can be made at cost plus GST, cost including GST, MRP, or your own rate.
Is Bilzy Pharmacy only for small medical stores?
No. It is priced for a single counter and built for a busy one: batch-wise stock with earliest-expiry-first billing, the Schedule H1 register, trade rates for firms, a reorder list that compares what each distributor really charged, GSTR-1 and GSTR-3B files, and staff logins with roles.
Does it work without internet?
Yes. Billing, the list of over 3 lakh medicines and the reports work offline on the Windows app, and everything syncs when the line is back.
Can I bring my medicines from my old software?
Yes. Upload the medicine list or a purchase bill from Excel and it becomes stock with batch and expiry. Customer and supplier balances come in the same way.
Make your next pharma distributor bill on Bilzy.
Install it on the counter PC, sign in on your phone, and bill your first customer today. Help on the phone or WhatsApp: 9387029304.
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Published 15 September 2026 by Bilzy. Cover photo by Reproductive Health Supplies Coalition on Unsplash, used under the Unsplash licence; the people and places in it are not connected with Bilzy.