Pharmacy billing guide
Hinglish me padho →How to Make a Bill in a Medical Store — Batches, Loose Tablets and the H1 Register
A strip cut for three tablets, the batch that expires first, an H1 antibiotic that needs the doctor’s name — and a patient who wants to pay half by UPI.
No installing? Open it in your browser.
- From ₹699 a year
- Works without internet
- over 3 lakh medicines built in
Photo: National Cancer Institute · Unsplash
The short answer
To make a bill in a medical store, search the medicine by name, let the software pick the batch that expires first, enter the quantity in strips or loose tablets, add the doctor and patient when the medicine is Schedule H1, take cash, UPI or both, and print the bill with your drug licence number. Bilzy Pharmacy does all of this on the counter PC, the phone or a browser, carries a list of over 3 lakh medicines, works offline, and costs ₹699 a year for the Windows counter.
One bill updates batch-wise stock, the H1 register and the day book together, so the end of the day needs no second round of writing.
- Batches
- Earliest expiry first
- Loose sale
- Tablets from a strip
- Register
- Schedule H1, from the bill
- Price
- ₹699 a year, Windows
A chemist’s counter is a place of care. Software should never slow the care down.
The batch that expires first should always leave first.
Your register should be ready before the inspector asks for it.
How to make a medical store bill on Bilzy Pharmacy
- 1
Set up the shop
Install Bilzy Pharmacy on the counter PC, or open pharmacy.bilzy.in. Enter the shop name, GSTIN and drug licence number — they print on every bill.
- 2
Bring your medicines in
Pick medicines from the built-in list of over 3 lakh, or upload your list or a purchase bill from Excel. Batch, expiry, MRP and cost come in with the purchase.
- 3
Search at the counter
Type a few letters of the name. The medicine shows with its stock, rack and MRP; pick it.
- 4
Let the batch pick itself
Bilzy Pharmacy picks the batch that expires first. Change it only if the patient needs a particular batch.
- 5
Sell a strip or loose tablets
Enter strips, or cut the strip and sell tablets. Price, stock and profit are worked out per tablet.
- 6
Add the doctor and patient for H1
For a Schedule H1 medicine, add the doctor with the registration number and the patient’s details. The entry goes into the H1 register from the bill.
- 7
Take the payment
Cash, UPI, or Cash + UPI on the same bill — or leave it on the customer’s account.
- 8
Print or send
Print on a thermal roll or A4, or send the bill on WhatsApp.
What a medical store bill should carry
| On the bill | Why it matters |
|---|---|
| Shop name, address and GSTIN | Needed on a tax invoice |
| Drug licence number | Shows the sale is made under your licence |
| Medicine, batch, expiry and quantity | Any strip can be traced back to its batch |
| MRP and the price charged | The customer sees the discount they got |
| Doctor and patient, for Schedule H1 medicines | Needed for the H1 register |
| HSN code and GST | Needed on a tax invoice |
GST on medicines and health products
| Item | GST |
|---|---|
| Most medicines | 5% |
| 33 specified life-saving medicines | 0% |
| Ayurvedic, Unani and homeopathic medicines | 5% |
| Thermometers, glucometers and test strips | 5% |
Rates as they stand after the GST Council changes that took effect on 22 September 2025. The rate follows the exact HSN code and, for some goods, the price — check yours on cbic-gst.gov.in before you bill.
What one bill updates at once
- 1
Stock
Batch-wise stock goes down, tablet by tablet.
- 2
H1 register
The entry is made from the bill.
- 3
Customer account
Dues, if any, go on the patient’s account.
- 4
Day book
Cash and UPI land where they belong.
- 5
GST
The sale is ready for GSTR-1.
A medical store on Bilzy Pharmacy
Your medical store
- Billing
- Search by name
- Earliest expiry first
- Loose tablets
- Stock
- Batch and expiry
- Rack while selling
- Short-expiry report
- Compliance
- Schedule H1 register
- Schedule X marked
- Drug licence on bill
- Buying
- Purchase bill to stock
- Scheme and free goods
- Reorder by real cost
- Money
- Cash + UPI
- Customer dues
- Day book with C and D
- Patients
- Refill reminders
- Loyalty points
- Doctor list
The Schedule H1 register, kept for you
Schedule H1 medicines — certain antibiotics, anti-TB medicines and habit-forming drugs — must be recorded in a separate register with the prescriber’s details, the patient’s name, and the medicine and quantity supplied, and the register must be kept for three years.
Bilzy Pharmacy builds that register from the bill. Its serial number never changes, a back-dated bill does not reshuffle it, two H1 medicines on one bill make two entries, and a return shows as a minus — so the register agrees with what actually left the shop.
Medicine is trust in a strip. Every strip should be traceable.
Counter habits of a well-run chemist
Enter purchases the day they arrive
Batch and expiry are only right if every purchase bill goes in when the stock does.
Walk the short-expiry list monthly
Return what will not sell before it expires, while the distributor still takes it back.
A rack on every medicine
A new helper finds the strip without calling you away from a patient.
H1 details every single time
An empty doctor field is a register that will not stand up to an inspection.
Check the day book nightly
Cash and UPI matched every night keep the month end quiet.
Reorder by real cost
Compare what each distributor actually charged after schemes, not the printed rate.
What it costs to start, side by side
Listed prices for one counter, read off each seller's own page or the marketplace that sells it. Compare what you get for the money, on your own counter.
| Software | Plan | Listed price | Where it is listed |
|---|---|---|---|
| Bilzy Pharmacy | Windows counter, every feature | ₹699 a year · PC + phone ₹999 a year · ₹2,699 for three years | bilzy.in |
| Marg ERP 9+ | Pharmacy editions (Basic to Gold) | one-time licence listed from about ₹5,500 to ₹26,000 + GST, plus yearly support | softwaresuggest.com and dealer listings |
| TallyPrime | Silver (single user) | ₹22,500 + GST one-time, then about ₹4,500 a year for TSS | erpresearch.com |
Prices as listed on 14 September 2026, before GST where the seller quotes them that way. They change — confirm on each seller's own site. Vyapar, Zoho Books, TallyPrime and Marg ERP are trademarks of their owners; Bilzy is not connected with them.
What Bilzy costs
One price with every feature on it. No per-bill charge, no AMC, no extra charge for staff logins.
Windows counter
₹699a year
Every feature on the counter PC.
Counter PC + phone
₹999a year
The same shop on the PC and the owner’s phone.
Three years, PC + phone
₹2,699once
About ₹75 a month, paid one time.
Phone app only
₹499a year
Billing, stock and dues from the phone.
Questions shopkeepers ask
How do I make a bill in a medical store?
Search the medicine, let the earliest-expiry batch be picked, enter strips or loose tablets, add the doctor and patient for Schedule H1 medicines, take cash, UPI or both, and print the bill with your drug licence number. Bilzy Pharmacy does this on Windows, Android and in a browser.
Can I sell loose tablets from a strip?
Yes. Cut the strip at the counter and sell the tablets. Price, stock and profit are worked out per tablet.
Does Bilzy Pharmacy keep the Schedule H1 register?
Yes. The register is built from the bills, with the doctor, registration number and patient details entered at billing.
What is the GST on medicines?
Most medicines carry 5% GST since 22 September 2025, and 33 specified life-saving medicines carry none. Check the HSN of each medicine.
Is Bilzy Pharmacy only for small medical stores?
No. It is priced for a single counter and built for a busy one: batch-wise stock with earliest-expiry-first billing, the Schedule H1 register, trade rates for firms, a reorder list that compares what each distributor really charged, GSTR-1 and GSTR-3B files, and staff logins with roles.
Does it work without internet?
Yes. Billing, the list of over 3 lakh medicines and the reports work offline on the Windows app, and everything syncs when the line is back.
Can I bring my medicines from my old software?
Yes. Upload the medicine list or a purchase bill from Excel and it becomes stock with batch and expiry. Customer and supplier balances come in the same way.
Make your next medical store bill on Bilzy.
Install it on the counter PC, sign in on your phone, and bill your first customer today. Help on the phone or WhatsApp: 9387029304.
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Published 15 September 2026 by Bilzy. Cover photo by National Cancer Institute on Unsplash, used under the Unsplash licence; the people and places in it are not connected with Bilzy.